Individual students: Each student may receive a total stipend of up to $250 per fiscal year (July 1-June 30) for attending academically related conferences. This stipend may only go towards the registration fees and not towards other fees (i.e., you cannot claim transportation, food and lodging, or membership fees). Funds are limited and therefore cannot be guaranteed.

Additionally, each student must report back to the student body any relevant conference information. Two options are available: 1) Give a short common-hour presentation in order to share your experiences/information of the conference. 2) Submit to the SGA a 2-3 page essay of pertinent information that will be distributed in the monthly email newsletter to. For example, an essay may include a summary of the latest research  that was presented at the event with your reactions.)  Please communicate which option you prefer when requesting funds.

SGA sponsored student groups: Each student group is allocated $500 for the fiscal year (July 1-June 30). Funds should be used to promote the group’s purpose; however, activities may not be exclusive. By May 31, each group is required to notify the SGA of intentions to use their remaining balance. Balances cannot be carried over from the previous year.

Instructions

Please note that prior to your event you should obtain "approval" from the SGA, whereas you will submit a "request for reimbursement" to Debra Tobler after your event. ALL COMPLETED FORMS MUST BE SUBMITTED TO DEBRA TOBLER NO MORE THAN 3 WEEKS AFTER YOUR EVENT.  Forms submitted after 3 weeks will most likely be denied. Reimbursement requests will not be accepted prior to events. 

There are three main forms involved: a) approval form, b) reimbursement form and c) W-9 (if you don’t already have one on file).

1. Before your event: Email request to SGA for approval. Include pertinent details of event date, type, fees, etc. argosychicagosga@gmail.com


2. After you receive approval from SGA: Download and fill out THIS FORM
   


3. No more than 3 week after your event bring: the completed form, printout of SGA email approval, and receipts to Debra Tobler (suite 1300), who will then have the student fill out a reimbursement (expense) form and a W-9 to complete and hand back to her. 


4. After Debra Tobler submits the necessary forms to EDMC, payment via check is typically mailed within 30 days (from PA not Chicago).

If there are any questions please don't hesitate to email the SGA.